Annual Filing

All insurance licensees must submit an annual filing and filing fee for each licence held, whether their licence status is active, inactive, or suspended. The filing deadlines and fees are the same for all licensees, regardless of the class of licence held. Nominees are reminded that an annual filing and filing fee is also required for each corporate licence.

It is the responsibility of the individual licensee to ensure that the filing fee is paid and received by Council, even if the licensee's agency is submitting the payment on their behalf.

Annual filings submitted by mail may take up to 10 business days from receipt of payment to process. Credit card and debit payments submitted online will be processed immediately. To avoid late filing fees, licensees are encouraged to file early and file online.

The 2019 filing fee is $225.00 if received in Council's office by June 3, 2019. Filings received after June 3, 2019 are subject to a late filing fee of $200.00 for a total filing fee of $425.00. Licensees who have not submitted their filing(s) by August 6, 2019 will have their licence(s) automatically terminated.

Council has processed all cheques received by mail/courier prior to the filing deadline of June 3, 2019. If your next filing date is still displaying as June 1, 2019 on the Licensee Directory, Council has not yet received your payment and the late filing fee is now in effect.

Filing fees and payments can be submitted:

Online

  • In order to submit a filing online, licensees will need to create an account on Council's online portal. Instructions on how to set up an online account will be emailed to all licensees on April 15, 2019. If you did not receive the email, please refer to the instructions below for obtaining a PIN.
  • Once you have set up your access, complete a filing declaration and pay your annual filing fee with Visa, Mastercard, or debit (for the payment, you will leave Council’s website and be redirected to another secure website).
  • Detailed instructions for individuals and agencies are available. Frequently asked questions for the portal are here.

In Person

  • Pay for your filing with Visa, Mastercard, debit, cash, cheque, or money order in Canadian funds at Council's office during regular office hours (Monday to Friday, 8:30 a.m. to 4:30 p.m., excluding statutory holidays). You will need to bring a completed filing form (forms linked below) or fill one out at Council's office. Filing forms must be signed by the individual licensee.

By Mail*

* Due to volume, filings received in Council's office after May 15, 2019 will take longer to process and licensees may not be able to confirm their filing has been received and processed until after the first filing deadline. This could result in late filing fees if Council did not receive the filing due to circumstance outside of its control, such as delivery delays. Licensees are encouraged to file online via Visa, Mastercard, or debit as the next filing date is updated on the Licensee Directory as soon as the payment is processed.

How to Get Your PIN

A unique PIN is required as part of the portal registration process. Emails containing the unique PIN were sent by Council on April 15 and May 16, 2019. The emails were sent from portal@insurancecouncilofbc.com.

If you need to obtain your PIN, please search for your name in the Licensee Directory. When you click on your name from the search results, a pop-up window will show your licence information. Click on "Request PIN" button and you will receive an email containing your PIN to the email address that is on file with Council.

If you do not receive the email, you will need to contact Council at filingsupport@insurancecouncilofbc.com as your email address may be incorrect on file.

Before submitting an annual filing, please review all Council Rules to ensure compliance with all required licensee responsibilities.

  • Regular Deadline: Annual filing received by Monday June 3, 2019 — Fee is $225.00
  • Late Deadline: Annual filing received after Monday June 3, 2019, to Tuesday August 6, 2019 — Fee is $425.00. This includes the late filing fee, per Council Rule 4(c)
  • If an Annual Filing is not received by August 6, 2019, the licence will be terminated on August 7, 2019, per Council Rule 4(d)

Online:

  • Credit card (Visa or Mastercard) or debit

In Person:

  • Credit card (Visa or Mastercard) or debit, cash, cheque or money order (Canadian funds only).

By Mail:

  • Cheque or money order (Canadian funds only). Filing forms cannot be processed if your cheque is not fully completed and signed, the amount is incorrect, the cheque is post-dated, changes on the cheque have not been initialled, white-out is used, or the cheque is not made payable to the Insurance Council of British Columbia.
  • Do not send cash in the mail. Do not send credit card information in the mail. Visa and Mastercards can only be processed online or in person.

Where a licensee has not met the filing requirements by August 6, 2019, the licence will be automatically terminated. To reinstate an insurance licence, please review the Reactivation Provision for more information.

If your licence is terminated for non-filing, you are not permitted to conduct insurance business in British Columbia until Council has approved your licence application.

If you hold more than one licence with Council, you are required to submit an annual filing and a filing fee for each licence.
It is the nominee's responsibility to submit an annual filing and filing fee for the corporation. If the corporation is licensed for general and life insurance, two annual filings and two annual filing fees are required. The nominee is also required to submit an annual filing and filing fee for each of their own individual licence(s).

If your licence was issued between March 1 and May 31, 2019, your first annual filing date is June 1, 2020; therefore, you do not need to submit an annual filing this year.

  • Prior to submitting your annual filing online, you must first register for an account on the Council online portal. For detailed instructions on how to register for an account, click here. Agencies will be provided with a corporate login and temporary password via email. Individuals will be provided with a unique PIN in order to set up an account. If you did not receive the email, call 604-688-0321 and press 6 at the prompt for the filing support team.
  • After you have created your online portal account, you can submit your filing and pay your filing fees online with Visa, Mastercard, or debit. For detailed instructions on how to submit your annual filing and pay your annual filing fee online, click here.
  • Licensees who pay their filing fee online will receive immediate confirmation that their next filing date has been updated to June 1, 2020.
  • General insurance licensees who have an authority to represent only one agency and whose agency has advised that they will submit the filing fee will have the ability to select "My agency will pay." Even if you have this agreement with your agency, it is the responsibility of the individual licensee to ensure that the filing fee is paid and received by Council, even if the licensee's agency is submitting the payment on their behalf.
  • Print, sign, and mail an annual filing (forms linked below) and pay by cheque or money order (payable to the Insurance Council of British Columbia). Check the status of your annual filing after 10 business days in the online Licensee Directory. It is the licensee's responsibility to ensure that the payment is received in Council's office by June 3, 2019, or a late filing fee will apply. Do not send cash in the mail.

           Click to access the Individual Annual Filing Form

           Click to access the Corporate Annual Filing Form

  • Visit Council's office and pay with cash, credit card (Visa or Mastercard), debit, cheque, or money order. You will need to bring a completed filing form (linked above) or fill out a filing form at Council's office. The form must be signed by the individual licensee.
Employers (Agencies/Firms): Generate a Report of Active Employees — On Council's Agency Directory, agencies can obtain a list of all of the licensees authorized to represent that agency. If the employee's licence details show the Next Filing Date as June 1, 2020, the employee’s Annual Filing has been successfully processed.

Individual Licensees: Generate a Licence Information Report — On Council's Licensee Directory, if the insurance licence details show the Next Filing Date as June 1, 2020, that individual’s Annual Filing has been successfully processed.

Due to the volume of cheques that Council receives, we are unable to confirm receipt of individual payments. Licensees can check the Licensee Directory to confirm receipt. When the next filing date is June 1, 2020, the payment has been received and processed by Council.

If you have submitted a cheque to Council, you can still pay for your filing online through the portal. Council will not process your cheque if your fee has already been paid online and your cheque will be returned to you when filing season is over.

If you have submitted a cheque to Council, you can still pay for your filing online through the portal. Council will not process your cheque if your fee has already been paid online and your cheque will be returned to you when filing season is over.

You do not need to submit a filing form if you complete your annual filing online.
In all cases, you will need to submit a filing form or complete the online filing declaration. Check with your agency to find out which method they prefer.

It is the responsibility of the individual licensee to ensure that the filing fee is paid and received by Council, even if the licensee's agency is submitting the payment on their behalf.
 

The filing form this year must be signed by each individual licensees. As an alternative to submitting a filing form for each licensee, general agencies may ask their licensees to create an account on the online portal and submit the filing declaration on the portal. When the agency logs into their online portal account, they will see a list of licensees who have completed the declaration and can then submit payment for all of the licensees in the list via Visa, Mastercard, or debit. Alternatively, the list of licensees who have completed the declaration can be exported from the portal and submitted to Council by mail with a cheque or money order. Click here to access instructions on how an agency can use the portal.

Please note that Council's system is not currently allowing agencies to submit the online declaration if the fee is not paid online. If you are downloading a list of licensee declarations and are submitting filing fees by cheque, you will need to submit a filing form for the agency.

Yes, your insurance licence remains valid until August 6, 2019. If Council has not received your annual filing by the end of the day on August 6, 2019, your licence will be automatically terminated.
No, continuing education credits must be completed between June 1, 2018 and May 31, 2019 in order to qualify for the 2019 licence year.

Each licensee who had a valid email address on file with Council should have received an email from Council on April 15 and May 16, 2019 containing a unique PIN. This PIN is required as part of the account registration process in order to link the individual licensee's licence to the portal account.

If you need to obtain your PIN, please search for your name in the Licensee Directory. When you click on your name from the search results, a pop-up window will show your licence information. Click on "Request PIN" button and you will receive an email containing your PIN to the email address that is on file with Council.

If you do not receive the email, you will need to contact Council at filingsupport@insurancecouncilofbc.com as your email address may be incorrect on file. Please include your full name and your licence number in the email.

Each licensee who had a valid email address on file with Council should have received an email from Council on April 15 and May 16, 2019 containing a unique PIN. This PIN is required as part of the account registration process in order to link the individual licensee's licence to the portal account.

If you need to obtain your PIN, please search for your name in the Licensee Directory. When you click on your name from the search results, a pop-up window will show your licence information. Click on "Request PIN" button and you will receive an email containing your PIN to the email address that is on file with Council.

If you do not receive the email, you will need to contact Council at filingsupport@insurancecouncilofbc.com as your email address may be incorrect on file. Please include your full name and your licence number in the email.

The PIN is not a password for the portal. You need to first register for an account before you can log into the portal. Instructions for creating a portal account are here. The PIN is required as part of the account registration process and is used along with your date of birth to link your portal account to your licence.
You need to register for an account before you can log into the portal. Instructions for creating a portal account are here.

You will not be able to edit your contact information during the account creation process. As long as that contact information did belong to you at some point in the past, you can verify it in order to finish setting up your account.

Once you're logged into your account, click on "My Account" in the grey bar on the homepage. Click on "Action" next to one of your addresses and then click "Edit" from the dropdown. This will take you to a screen where you can update all of your contact information.

Nominees are linked with their corporate licences in Council's database, but the corporate licence is not automatically linked during the account creation process.

Nominees have two options:
  1. Link the corporate licence to their personal account by sending an email to filingsupport@insurancecouncilofbc.com. In the email, provide Council with the email address associated with your personal account and the name of the corporate licence.
  2. Provide Council with a unique email address that is not associated with another licensee's account and Council will create a corporate login for the corporate licence. Send an email to filingsupport@insurancecouncilofbc.com with this information and Council will provide the login and temporary password for the account.

General insurance licensees and insurance adjusters can complete the online declaration and then select "My agency will pay." Licensees are encouraged to speak with their agency to determine whether the agency prefers the online declaration or the traditional paper form.

It is the individual licensee’s responsibility to ensure that this fee is paid, even if the agency is submitting it on your behalf. You can check the next filing date on our website in the Licensee Directory, and follow up with your agency as needed. Your filing is not complete until the next filing date displays as June 1, 2020.

The option to select "My agency will pay" is only available for general insurance licensees and insurance adjusters who have only one authorization to represent.
Yes, but you will need complete the declaration for each individual licence and add the filing fee to the cart individually. Agencies will need to add the individuals who have completed their online declaration to the cart one at a time, but the payment can be processed in one transaction. Please confirm with your banking institution that you have the appropriate limit on your card to process bulk payments.

The next step in the filing process is to pay the fees, and this screen doesn’t disappear even though you’ve selected that your agency will pay. At this point, you should check with your agency to make sure that your online declaration is showing up as complete on their end.

It is the individual licensee’s responsibility to ensure that this fee is paid, even if the agency is submitting it on your behalf. You can check the next filing date on our website in the Licensee Directory, and follow up with your agency as needed. Your filing is not complete until the payment is received by Council.

Your annual filing is not complete until Council has received your payment.

It is the individual licensee’s responsibility to ensure that this fee is paid, even if the agency is submitting it on your behalf. You can check the next filing date on our website in the Licensee Directory, and follow up with your agency as needed.

Only Royal Bank and TD participate in Interac Online, so only cards from these two financial institutions can be used to pay by debit online. Council accepts Interac cards from all financial institutions in its office.